Notice of Special General Meeting and Preliminary Notice of 2009 Annual General Meeting
To be held on Friday 30 October 2009 at 7.15pm and 7:30pm respectively
in the Stateroom, Fremantle Sailing Club
Success Harbour, Marine Terrace, FREMANTLE

The following information has been posted or emailed to Recfishwest members commencing on 23 September. Preliminary notice of AGM, formatted for printing on A4 paper (55 kilobyte PDF file) and Notice of Special General Meeting, formatted for printing on A4 paper (24 kilobyte PDF file)

Dear Recfishwest Member

As the executive director of Recfishwest I have great pleasure in advising that the Recfishwest 2009 Annual General Meeting (AGM) will be held on Friday 30 October in the "Stateroom" of the Fremantle Sailing Club on Marine Terrace, Fremantle commencing at 7.30pm.

Nominations for positions on the Recfishwest Board of Management are now being called and will close on 8 October 2009.

Included with this notification is a Notice of Special General Meeting (SGM) which will be held immediately prior to the AGM, commencing at 7.15pm. The purpose of the SGM is to pass a proposed amendment to the Recfishwest Constitution at Clause "9.1(a) five (5) representatives of association members elected for a two year term".

The AGM will include elections to fill a number of positions on the Recfishwest Board of Management. The Recfishwest Constitution was amended earlier this year to make allowance for regional representation. The Board of Management will comprise a Chairman, elected from the Board plus fifteen members of council as follows;

• five (5) representatives of association members elected for a two year term (if passed at SGM, otherwise 1 year term);

• (6) public members who are nominated by two members of Council and are elected for a two year term; and

• four (4) bioregional representatives representing one each of: Pilbara/Kimberley; Gascoyne; West Coast; and South Coast and are elected for a two year term.

The AGM also provides the opportunity for Recfishwest members to discuss any matters of relevance regarding recreational fisheries management and share some refreshments at the conclusion of the formal proceedings.

BOARD MEMBER ELECTIONS

At the 2009 AGM there will be vacancies for:

• Three public board members for two-year terms

• A one year balance of term position

• Five representatives of association members for a two-year terms and

• Four bio-regional representatives representing each of: Pilbara/Kimberley; Gascoyne; West Coast; and South Coast and are elected for a two year term.

The public board member vacancies follow the completion of terms of Jamie Chester, Matt Gillett and Des Wood. All are eligible to re-nominate. A further one year balance of term position has arisen following the resignation of Andrew Rowland part way through his two-year term.

An election is required to determine who shall fill these vacancies. Nominations to fill these vacant positions are open to members of Recfishwest. We strongly encourage any interested Recfishwest members to nominate for a position on the Board.

The candidates with the greatest number of votes will be elected to a two-year term. The fourth public board member candidate with the greatest number of votes will be elected to the one-year balance of term.

In order to stagger the two year terms for the five Association representatives and the newly created terms for the four Bio-regional representatives, the three Association Members with the highest number of votes will be elected to a two year term while the other two will receive a one year term.

In the same manner, the two Bio-regional Representatives with the highest number of votes will be elected to a two year term while the other two will receive a one year term.

A further casual vacancy for one year may arise if the Chairman of Recfishwest is elected from amongst the public board members at the first board meeting following the AGM.

ONLY financial members will be entitled to vote at the AGM, so please renew your membership if required. We will have contacted you separately if your membership is due to expire before the AGM.

The Ballot papers will be forwarded separately.

Yours sincerely

Frank B Prokop
Executive Director
22 September 2009

Board Nomination and information forms

Nomination and information forms (20 kilobyte PDF file)

Completed nomination forms need to be returned to Recfishwest by 8 October.

Notice of Special General Meeting Friday 30 October 2009 commencing at 7.15 pm

Dear Recfishwest member,

The Board of Management has recommended an amendment to the Recfishwest Constitution.

In accordance with the Constitution (clause 22.2) the Board resolved to hold a Special General Meeting (SGM) for the purpose of considering the amendment. The SGM will be held immediately prior to the Annual General Meeting (AGM) in the "Stateroom" of the Fremantle Sailing Club, 151 Marine Terrace, Fremantle.

As per the Constitution, a quorum for the SGM shall be 10 Members entitled to vote (clause 22.4) and Constitutional amendment motions shall be passed by at least three fourths majority of votes cast by members present or their proxies (clause 31.1).

The following documents have been supplied with this notice:

• Ballot Paper and summary of the proposed Constitutional amendment. Example of Ballot Paper (17 kilobyte PDF file) Not valid for voting.

• Reply Paid envelope (if posted)

• Updated email details form (if posted)

Unless you are attending and casting your vote at the SGM, ballot papers must be received by 12 noon Friday 30 October 2009

Please use the enclosed Reply-Paid envelope if posting (no postage stamp required) or send your completed Ballot paper to con@recfishwest.org.au Please remember to write your name in the subject line (so that your vote can be validated).

Your vote is important to us. It would be greatly appreciated if you could return your completed Ballot paper by post, email or attend the meeting.

Yours sincerely

Frank Prokop
Executive Director
22 September 2009

Notice of Special General Meeting, formatted for printing on A4 paper (24 kilobyte PDF file)

Staff and 2008/2009 Board Members

Professional Officers

Frank B Prokop, Executive Director

Kane Moyle, Principal Policy Officer

Andrew Rowland, Regional Policy Officer (commenced 10 September)

Con Costa, Administrative Officer

Yvette Guy, Administrative Assistant/Fishing Clinic Coordinator

Board of Management as at 1st August 2009

      Craig Leatt-Hayter, Chairman, Public Board Member, Chair Executive Committee, Chair Audit Committee

**  Andrew Matthews, Public Board Member, Deputy Chairman

*    Des Wood Public Board Member

*    Matt Gillett, Public Board Member

      Norman Halse, Public Board Member, Chair-Policy Development Committee

*    Jamie Chester, Public Board Member

*** Andrew Rowland, Public Board Member, Chair Research Sub Committee

      Steven Gill, Public Board Member

      John Webber, General Board Member (WAGFA), Chair-Sport Development Committee

      Harry Vosper, General Board Member (WATFAA)

      Stephen Gilders, General Board Member (ANSA)

      Terry Fuller, General Board Member (AAA), Chair Communications and Membership Committee

      Joe Petrovich, General Board Member (AUF)

      Tim Carter, Special General Board Member (AFTA)

*    Vacancies are due to completion of term.
**  Currently backfilling for the Chairman position and will be required to be filled if a Public Board Member is elected as Chairman.
*** Resigned part way through two-year term.

This page prepared on 23 September 2008.